Cash Balances Details

As provided for in Chapter 8-6 of the New Mexico Statutes Annotated (NMSA) 1978, the State Treasurer shall receive and keep all monies of the State, except when otherwise provided, and shall disburse the public money upon lawful warrants. STO acts as the State’s bank and receipt and disbursement of all State moneys defined by statute as being in the custody of or payable to the State Treasurer are recorded and accounted.

The financial assets held by the New Mexico State Treasurer’s Organization (STO) for the State of New Mexico for the account of state agencies are maintained in the State General Fund Investment Pool (SGFIP) and agency claims are referred to as agency claims on the SGFIP. The Cash Balances Details page provides agency claim balances as extracted from the New Mexico Statewide Human Recourses, Accounting, and Management Reporting System (SHARE), the State financial system. The Cash Balances Details page will allow you to examine the cash balances in greater detail. The process starts by selecting the branch of government or all branches. After making the initial selection, drill down to the next organizational level (i.e. department or fund). The information provided represents the cash balance recorded in SHARE as a point in time, and is subject to change until the general ledger is closed for the month.

An annually audited comprehensive reconciliation process has been in place since fiscal year 2015. During this period there have been no material differences between agency claims on the SGFIP and the resources maintained by the State Treasurer’s Organization and resources are both sufficient and stable to ensure all agency claim on the SGFIP can be and will be honored at face value.

Note: Negative amounts indicate a pending reimbursement which could result from timing differences associated with the drawdown of the federal funds or bond-funded capital projects.